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Technologie správy dokumentů tradičně stavěla na základech počítačového systému souborů. Tím, že umožnila blíže charakterizovat uživateli jeho dokumenty, uložené v souborech, systémy pro správu dokumentů usnadňují skladování, vyhledávání a používání dokumentů v porovnání s klasickými systémy souborů.
Dlouho předtím, než kdokoliv pomyslel na Surf, byly pro potřeby právních kanceláří vyvinuty systémy správy dokumentů, které pomáhaly kancelářím získat lepší kontrolu nad velkým množstvím produkovaných právních textů. Již první systémy nabízely mimo jiné následující jednoduché, ale velmi užitečné funkce:
Ve své podstatě, systémy pro správu dokumentů vytvářely z těchto dokumentů virtuální knihovny v počítači nebo na síti. Takové knihovny obsahovaly katalog, ve kterém byly skladovány uživatelské informace a ve kterém mohli uživatelé nalézt informace o dokumentech a o přístupu k nim. Takovéto databáze shromažďovaly následující informace o dokumentu:
Uživatelé, vyzbrojení databází, mohli nacházet informace intuitivnějším způsobem než prohledáváním různých adresářů s nadějí, že název souboru bude nějak odrážet to, čeho se dokument týká. Mnoho lidí tvrdí, že prvním úspěchem sysému správy dokumentů byl vznik "systému souborů uvnitř systému souborů".
Brzy byly do těchto systémů přidány další funkce. Tím, že byly tyto databáze obohaceny o další informace (metadata), tyto systémy mohly nabídnout i následující možnosti:
Tyto zásadní schopnosti systémů správy dokumentů měly ohromný úspěch a vedly ke vzniku multimiliardového obchodu, v jehož čele stály Documentum, Xerox, IBM a další.
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